Fortis Time Management vs Projectworks
Live profitability and Xero invoicing, sized for smaller UK agencies
Projectworks is a proper PSA platform for architecture, engineering and consulting firms of 10-500 people — and its pricing reflects that, with a 10-user minimum before you even start. Fortis Time Management gives a smaller UK agency time, approvals, profitability and Xero invoicing, set up the same day.
No signup. No sales call.
Why teams look beyond Projectworks
10-user minimum before you start
Projectworks' pricing page states a minimum of 10 users, billed in bands of 5 — a lot of seats for a small agency to commit to.
Built and priced for larger professional services firms
Projectworks positions itself for firms of 10-500 employees in sectors like architecture, engineering and consulting — a different shape of business to a small UK creative or marketing agency.
Custom fields and reports are rationed on lower tiers
Projectworks' Scale plan gives 5 custom fields and 5 custom reports; removing that limit means moving up to Unleash.
Fortis Time Management vs Projectworks, side by side
| Feature | Fortis Time Management | Projectworks |
|---|---|---|
| Starting price | From £9/user/mo billed annually (£11 monthly), ex VAT — no usage fees, ever | From $17/user/mo billed annually — 10-user minimum, billed in bands of 5 (a real floor of $170/mo) |
| Timers and weekly timesheets | Included | Included |
| Timesheet approvals and locking | Team plan and above | Included, with bulk submit/approve/reject |
| Profitability by client, project and person | Live, on Team plan and above | Included, real-time financial reporting |
| Cost rates hidden from team members | Owners and admins only | — |
| Push invoices to Xero | Team plan and above, as drafts matched to the contact | Included from entry plan (Build) |
| QuickBooks | Coming soon | Included from entry plan (Build) |
| CRM / proposals | No | Unleash plan and above |
| Multi-office / multi-currency | Not yet | Scale plan and above |
| Seat minimum | — | 10 users, billed in bands of 5 |
| Set-up | Import and go, same day | Built for larger, longer rollouts |
Projectworks details from Projectworks pricing page, Projectworks – setting up timesheet submit and approvals (help), checked September 2026. Plans change — check their site for the latest.
Where Projectworks is stronger
We'd rather you pick the right tool. Projectworks is the better fit if you need:
- Multi-entity and multi-currency support
- Purchase orders and CRM/proposals (Unleash plan)
- Sage Intacct integration
- Custom fields and reports built for larger PSA firms
Switching from Projectworks
Import method: Generic CSV import (map your columns)
- 1Export your time entries from Projectworks as CSV.
- 2Upload to Fortis Time Management and map the columns — clients, projects, people and time.
- 3Check the preview, then import. One click undoes it.
Questions about switching
Is Fortis Time Management aimed at the same size of firm as Projectworks?
Not quite. Projectworks is built for professional services firms of 10-500 people and has a 10-user minimum. Fortis Time Management suits smaller UK agencies that want profitability and Xero invoicing without a large rollout.
Can I import my Projectworks time?
Yes. Export your time entries from Projectworks as CSV and upload them to Fortis Time Management, mapping the columns. You'll see a preview before anything is saved.
Does Fortis Time Management do multi-entity or multi-currency like Projectworks?
Not today. If you need multi-office, multi-currency or multi-entity reporting, Projectworks covers that on its Scale plan and above.
Can I try it first?
Yes. Open the live demo — a fully loaded agency workspace with no signup.
Compare plans on the pricing page, or read about time tracking for agencies.
See it with real-looking data
Open a fully loaded agency workspace. No signup, no sales call.