Agency profitability
See which clients and projects actually make you money
Most agencies find out a client lost them money weeks after the month closes. Fortis Time Management prices every logged hour at your charge-out rate and costs it at each person's cost rate, so revenue, cost, profit and margin update as the work happens.
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Where the numbers come from
Revenue
Billable time at your rates — by type of work or by person — plus the fee for retainer and fixed-fee work, recognised as the work progresses.
Cost
Every hour logged, costed at that person's internal cost rate. Cost rates are set per person and seen only by owners and admins.
Profit and margin
Revenue minus cost, for the last six months, by client or by project — the same numbers whichever billing method you use.
Spot problems while there's still time to fix them
The early warnings that stop a good client quietly turning into a loss.
Retainer servicing
Each retainer client shows On track, Over-serviced or Under-serviced, comparing value delivered with the fee.
Budget alerts
Projects flag Near budget and Over budget at thresholds you set in Settings.
Fixed-fee progress
Fee × hours ÷ budget hours shows how much of a fixed fee has really been earned.
Utilisation by person
The Team page shows logged hours, billable hours and utilisation for everyone.
Capacity ahead
A six-week schedule of planned hours, with anyone over capacity shown in red.
Adjust without losing history
Monthly review changes billed hours with an internal reason, while the logged hours stay as they were.
Getting to a real margin number
Set rates
Give each person a charge-out rate, a cost rate and weekly capacity.
Log time
The team tracks time to clients, projects and tasks as usual.
Watch it live
Profitability updates by client and project as each entry lands.
Act on it
Rescope, reprice or rebalance the team before month-end, not after.
Which plan? Profitability, cost rates and retainer burn-down are on Team and above. Only owners and admins can see profit, margin and cost rates. Compare plans
Common questions
Where do the cost figures come from?
From each person's cost rate (£ per hour), set by an owner or admin in Settings → Team & rates or on the Team page. Every logged hour is costed at that rate.
Who can see profitability?
Owners and admins. Managers and members don't see cost rates, profit or margin.
Does switching between billing by task type and by person change the profit figures?
No. The billing method changes how future unbilled time is priced for invoicing; cost rates and profitability work the same either way.
Does it bill retainer overage automatically?
No. It shows when a retainer is over- or under-serviced so you can have the conversation — it doesn't raise extra invoices on its own.
See it with your own eyes
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