Fortis Time Management vs Everhour
Approvals, margin and Xero invoicing — without Everhour's 5-seat Team plan
Everhour bundles billing, budgeting and invoicing into one Team plan — but that plan has a 5-seat minimum, so a 2 or 3-person studio pays for seats it isn't using. Fortis Time Management is built for small UK teams, with approvals, live margin and Xero invoicing in one app.
No signup. No sales call.
Why teams look beyond Everhour
The feature-complete plan has a 5-seat minimum
Everhour's pricing page states the Team plan — the one with billing, budgeting and invoicing — requires a minimum of 5 seats.
The free plan can't invoice or budget
Everhour's free plan, capped at 5 seats, explicitly excludes integrations, billing, budgeting and invoicing.
Xero needs the Team plan too
Everhour copies invoices to Xero as drafts, but invoicing is part of the Team plan — with its 5-seat minimum.
Fortis Time Management vs Everhour, side by side
| Feature | Fortis Time Management | Everhour |
|---|---|---|
| Starting price | From £9/user/mo billed annually (£11 monthly), ex VAT — no usage fees, ever | $8.50/user/mo billed annually — the only paid plan, with a 5-seat minimum (a real floor of $42.50/mo) |
| Timers and weekly timesheets | Included | Included |
| Timesheet approvals and locking | Team plan and above | Team plan, 5-seat minimum |
| Profitability by client, project and person | Live, on Team plan and above | Team plan, 5-seat minimum |
| Cost rates hidden from team members | Owners and admins only | — |
| Monthly retainers with an hours budget | Included | Project budgets, Team plan |
| Push invoices to Xero | Team plan and above, as drafts matched to the contact | Copied to Xero as drafts, Team plan |
| Expense tracking | Not yet | Team plan, with receipts |
| Branded client reports (PDF) | Your logo on reports and invoices | — |
| Mobile | Works in your phone's browser | Native iPhone app |
| Free plan | No — 14-day free trial and a no-signup demo | Free for up to 5 seats, limited features |
Everhour details from Everhour pricing page, Everhour features page, Everhour–Xero integration, checked September 2026. Plans change — check their site for the latest.
Where Everhour is stronger
We'd rather you pick the right tool. Everhour is the better fit if you need:
- A genuinely free tier for very small teams (up to 5 seats, limited features)
- Native iPhone app
- Dedicated expense tracking with receipts
- A broad integrations catalogue (Asana, Trello, Basecamp and more)
Switching from Everhour
Import method: Everhour CSV export
- 1Export your time report from Everhour as CSV.
- 2Upload it to Fortis Time Management — the Everhour format is recognised automatically.
- 3Check the preview of clients, projects, people and time, then import. One click undoes it.
Questions about switching
Can I import my Everhour data?
Yes. Export your time report from Everhour as CSV and upload it — Fortis Time Management recognises the format automatically and previews everything before import.
Does Fortis Time Management include approvals and profitability?
Yes. Fortis Time Management includes weekly approvals, hidden cost rates and live margin by client, project and person. On Everhour, billing and budgeting are part of the Team plan, which has a 5-seat minimum.
Does Fortis Time Management push invoices to Xero like Everhour does?
Yes. Approved time becomes an invoice with UK VAT in Fortis Time Management, pushed to Xero as a draft matched to the right contact, for your finance team to review and send.
Can I try it first?
Yes. Open the live demo — a fully loaded agency workspace with no signup.
Compare plans on the pricing page, or read about time tracking for agencies.
See it with real-looking data
Open a fully loaded agency workspace. No signup, no sales call.