Time tracking for agencies
Time tracking built for how UK agencies bill
PR, marketing, design and creative agencies sell retainers, projects and hours — often to the same client. Fortis Time Management records time against clients, projects and work codes, prices it at your rates, and shows whether every retainer is being over- or under-serviced.
No signup for the demo · 14-day free trial, no card
Retainers, projects and hourly work in one workspace
Monthly retainers
Set the monthly fee and an hours allowance. Each client shows On track, Over-serviced or Under-serviced (within 5%) by comparing the value delivered with the fee.
Fixed-fee projects
Revenue is recognised as the work progresses — fee × hours logged ÷ budget hours, capped at the fee — so a job running over shows up before it's finished.
Time & materials
Bill by the type of work (strategy at one rate, design at another) or by each person's charge-out rate. Every logged hour is priced automatically.
What an agency gets day to day
Built around clients, projects and work codes — the way agencies already think about their time.
Timers and weekly timesheets
One-click timers, a quick-add bar and a weekly view. Hours can be typed as 1:30, 1.5 or 90m.
Work codes
Define the services you bill — PR, strategy, design, paid media — and break every report down by code.
Monthly review
Adjust the billed time on an entry with an internal reason before the report goes out. Logged hours stay untouched.
Branded client reports
A PDF with your logo showing hours by project and work code, with the descriptions your team wrote.
Capacity schedule
A six-week grid of planned hours per project, showing how booked each person is and where they're over capacity.
Private cost rates
Only owners and admins see cost rates, profit and margin. The wider team sees what they need to log time.
Up and running in an afternoon
Bring your history
Import from Harvest (CSV or API token), Toggl Track, Clockify, Everhour, Productive or any spreadsheet.
Invite the team
Create an invite link per person with their role: member, manager or admin.
Track against clients
Everyone logs time to a client, project and task, with a short description of the work.
Review, report, invoice
Check servicing, send the client report, raise the invoice and push it to Xero.
Which plan? Timers, timesheets, clients, projects, the three billing types and standard reports are on every plan. Profitability, approvals, client PDF reports, invoicing and Xero are on Team and above. Compare plans
Common questions
Can we bill retainer clients and project clients in the same workspace?
Yes. Each client is set up as a monthly retainer, a one-off project (fixed fee or time & materials) or just a client with work set up later, and each project has its own billing type.
Does it show when a retainer is being over-serviced?
Yes. The Clients list compares the value of the time delivered each month with the retainer fee and shows On track (within 5%), Over-serviced or Under-serviced. Overage is not billed automatically.
Can we move over from Harvest?
Yes. The importer takes Harvest CSV exports or connects with a Harvest personal access token (used once, not stored), and brings in people, clients, projects, tasks, time and invoices. Time already invoiced in Harvest arrives as billed, so it isn't billed twice.
Will clients or junior staff see our margins?
No. Cost rates, profit and margin are visible only to owners and admins, and client reports show hours and descriptions, not your costs.
See it with your own eyes
Open a fully loaded agency workspace in your browser — no signup, no sales call.