Fortis Time Management vs Clockify
The Clockify alternative that doesn't need three upgrades and an add-on
Clockify's free tier is generous for solo tracking, but the features a billing agency actually needs — approvals, profitability, Xero — are split across three paid tiers, and Xero is a separate paid add-on on top of that. Fortis Time Management has approvals, live margin and Xero invoicing built in.
No signup. No sales call.
Why teams look beyond Clockify
Approvals sit on Standard, profitability on Pro
Clockify's pricing page lists timesheet approvals and locking on the Standard plan, and puts labour cost and profit reporting a tier higher, on Pro.
Xero costs extra, even on Pro
Clockify's own help pages describe Xero as a paid marketplace add-on on top of a Standard-or-higher subscription, not something included in a plan.
Budgets are Pro-only
Budget and estimate tracking on projects is listed under the Pro plan on Clockify's pricing page, so lower tiers can't see if a project is heading over budget.
Fortis Time Management vs Clockify, side by side
| Feature | Fortis Time Management | Clockify |
|---|---|---|
| Starting price | From £9/user/mo billed annually (£11 monthly), ex VAT — no usage fees, ever | From $3.99/user/mo billed annually ($4.99 monthly) on Basic; approvals need Standard at $5.49/user/mo annually ($6.99 monthly), profitability needs Pro at $7.99/user/mo annually ($9.99 monthly) |
| Timers and weekly timesheets | Included | Included |
| Timesheet approvals and locking | Team plan and above | Standard plan and above |
| Profitability by client, project and person | Live, on Team plan and above | Pro plan and above |
| Cost rates hidden from team members | Owners and admins only | — |
| Invoices with UK VAT | Team plan and above | Standard plan and above |
| Push invoices to Xero | Team plan and above, as drafts matched to the contact | Paid add-on, on top of Standard plan |
| QuickBooks | Coming soon | Paid add-on |
| Project budgets | Included | Pro plan and above |
| Expense tracking | Not yet | Pro plan and above |
| Capacity planning | Weekly schedule | Scheduling & forecasting, Pro plan |
| Branded client reports (PDF) | Your logo on reports and invoices | — |
| Mobile | Works in your phone's browser | Native iOS and Android apps, all plans including Free |
| Pricing currency | GBP, built for UK VAT | USD |
Clockify details from Clockify pricing page, Clockify–Xero integration (help), Clockify–QuickBooks integration (help), checked September 2026. Plans change — check their site for the latest.
Where Clockify is stronger
We'd rather you pick the right tool. Clockify is the better fit if you need:
- A genuinely usable free plan for up to 5 people
- Native mobile and desktop apps on every plan, including Free
- QuickBooks integration today (as a paid add-on)
- Kiosk mode and activity monitoring for larger teams
Switching from Clockify
Import method: Clockify CSV export
- 1Export your detailed time report from Clockify as CSV.
- 2Upload it to Fortis Time Management — the Clockify format is recognised automatically.
- 3Check the preview of clients, projects, people and time, then import. One click undoes it.
Questions about switching
Can I import my Clockify data?
Yes. Export a detailed time report from Clockify as CSV and upload it — Fortis Time Management recognises the format automatically and shows a preview before anything is saved.
Do I need Clockify's Xero add-on with Fortis Time Management?
No. Xero is built into Fortis Time Management, not a separate paid add-on. Approved time becomes an invoice with UK VAT and is pushed to Xero as a draft matched to the right contact.
Does Fortis Time Management include approvals and profitability?
Fortis Time Management includes weekly timesheet approvals, hidden cost rates and live margin by client, project and person.
Can I try it without signing up?
Yes. The live demo is a fully loaded agency workspace — no signup and no sales call.
Compare plans on the pricing page, or read about time tracking for agencies.
See it with real-looking data
Open a fully loaded agency workspace. No signup, no sales call.